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In the past, you may have shared documents with your team via sending them out via email or printing them. In the future, you’ll have to make use of document sharing software that enables real-time collaboration and is compatible with the most current formats of files.
A great document sharing solution offers a user-friendly management interface, and tools to keep content secure, safe and synchronized between devices and teams. It also offers the capacity to handle large size files. It is also able to be backed up to the cloud to safeguard against catastrophes and loss of data.
Cloud-based and on-premise document sharing systems are the most popular. Both options offer security but on-premise solutions are better suited for companies with strict security guidelines for information. On-premise, for example, is not dependent upon the availability of a network connection. It won’t fail so it won’t be affected if your internet service is interrupted.
File-sharing software can also be a critical tool for hybrid and remote teams. It removes the need to share documents via email. It also helps teams avoid tracking down versions or trying to determine who made what changes. It also ensures that projects have only one version.
Most project management platforms integrate with a document-sharing service to simplify the workflow process. ClickUp is one example. It allows users to upload documents directly into the application. They can then collaborate in real-time. Additionally, it comes with a built-in Docs feature that lets users edit and share documents anyone within the organization. It also integrates over 1,000 apps to boost productivity and ease switching between apps.